RETURN ON INVESTMENT WITH QUICK CONTRACT

HOW DIGITALIZING FRAMEWORK CONTRACTS PAYS OFF

Framework contracts are considered accelerators for recurring services, but in practice, they’re often the opposite: time-consuming, inconsistent, and difficult to manage. In many organizations, the call-off process is fragmented: price comparisons are created manually, feedback is handled via email, and Excel replaces structured workflows. Especially when call-off volumes are high, this leads to unnecessary effort, coordination issues, and a lack of transparency.

And yet: the call-off process is highly standardizable and therefore digitalizable.

Why most call-offs cost more than they should

Many organizations have signed clean framework contracts – but fail in their operational application. The actual call-off process becomes the bottleneck.

This is particularly visible in areas like construction site safety services, vegetation maintenance, or small-scale construction projects. Wherever services are called off regularly, the effort and error rate noticeably increase.

Typical weaknesses:

Price comparisons are manually created – using Excel, copy-paste, or outdated template
Bills of quantities are unclear – or not digitally structured at all
Communication with suppliers happens via email – responses are hard to compare and often dependent on individuals
Award decisions must be documented – but no audit-proof system is in place
Evaluations of call-off behavior or supplier comparison are hardly possible

This operational inefficiency rarely remains without consequences: delays, coordination efforts, duplication of work and a lack of transparency cost resources every day.

Especially challenging:

The problem isn’t the contract – it’s the lack of a digital process behind it.

The key: Digitalizing processes, not just documents

If you really want to boost the efficiency of your framework contracts, you need to start with the call-off process. Even a standardized contract only creates real value if the downstream steps are equally structured.

What sounds simple in theory – “select service, calculate price, issue award” – is often fragmented in practice. The result: manual work, lack of transparency, and media disruptions. A future-proof process requires more than just a digital archive of documents.

What’s needed is a system that:

This is where QUICK CONTRACT comes in.

The tool fully digitizes the call-off process from framework contracts – from the initial measure to the final export file – making it standardized, analyzable, and traceable.

A fast ROI through digitalization

How much effort can actually be saved? Experience shows that QUICK CONTRACT can reduce time per call-off by over 50% thanks to digitalized processes.

Here’s a practical ROI calculation based on realistic assumptions:

This is based on the assumption that each measure requires several hours of manual processing – for example, selecting suitable services, calculating prices, coordinating with suppliers, and documenting and processing the results.

Assumptions:

From these values, we can compare personnel costs at various call-off volumes – for both manual processing and digital handling with QUICK CONTRACT.

With 1,000 call-offs per year: approx. €29,000 saved

With 10,000 call-offs: over €390,000 saved – just through time savings and internal resources

The higher the volume, the greater the scaling effect.
Implementation costs for QUICK CONTRACT usually pay off within a year.

Efficiency comes from process – not just the contract

Framework contracts alone do not create efficiency. Only when downstream processes are digital, structured, and evaluable can the full potential be realized. QUICK CONTRACT delivers exactly that – and with it, a powerful lever for saving time and costs in day-to-day operations.