Managing fleets is a complex task that involves many different processes – from maintenance and repair planning to contract management and cost control. Our software supports fleet-responsible companies in these tasks.
N4FLEET, the central platform for fleet management, includes the integrated modules N4PRICING (for intelligent cost calculation) and N4AUDIT (for billing control and approval, both internally within the tool and externally, e.g., via ControlExpert). Together, they offer a powerful solution for automating and optimizing all relevant processes – from managing workshop orders to accurate cost calculation and transparent invoicing of repair and maintenance services.
Fleet managers face a wide range of challenges every day. Whether it’s repair planning, maintenance, parts procurement, or deadline management – without a central system, these tasks are difficult to coordinate.
Typical challenges include:
N4FLEET centrally manages all workshop orders, repair approvals, and cost processes. Integration with workshops and suppliers via N4CONNECT or the N4 DMS API ensures full end-to-end integration.
Benefits of N4FLEET:
Example: A fleet vehicle is brought in for maintenance. In maintenance mode via N4PARTS , required tasks are selected. Estimated costs are calculated by N4PRICING, and control and approval are handled via the N4AUDIT module – all within N4FLEET.
N4PRICING, as part of N4FLEET, precisely calculates workshop costs for fleet vehicles. The calculation includes not only the cost of OE parts (original equipment) and IAM parts (aftermarket), but also labor expenses – factoring in specific hourly rates by activity (mechanical, electrical, bodywork, etc.) as well as discounts, markups, and customer-specific agreements.
Functions of N4PRICING:
Example: For a workshop job involving brake replacement and inspection, N4PRICING automatically calculates both labor and parts costs, simplifying the total cost calculation.
N4AUDIT, also part of N4FLEET, ensures transparent tracking and control of all billing-related processes between workshop, supplier, and fleet operator.
Functions of N4AUDIT:
Example: When a workshop submits an invoice, N4AUDIT provides the data to determine whether the work performed matches the approved repair costs.
The integrated solution with N4FLEET and its N4PRICING & N4AUDIT modules offers numerous advantages for businesses managing fleet customers:
Whether as part of the N4 AUTOMOTIVE SUITE or via N4CONNECT into third-party systems – N4FLEET, along with the N4PRICING and N4AUDIT modules, can be integrated flexibly and at scale.
MARC LEONHART
project manager
